Fortis Society Platform User Agreement
This Fortis Society Platform User Agreement outlines the security and use of the Fortis Society Platform. This policy applies to all Fortis Society Members and Future Leaders Foundation (FLF) staff. FLF reserves the right to modify or replace this agreement at any time.
Access to the Fortis Society Platform: Access to the Fortis Society Platform is limited to Members of the Fortis Society and Future Leaders Foundation staff. The platform is private and accessible only via email invitation by FLF. The system is administered by FLF and all user content is uniquely assigned to Members and FLF staff.
Purpose of Use: The Fortis Society Platform aims to strengthen the Fortis Society and increase professional networking and collaboration among Members. The private virtual tool enables Members to easily access Member profiles and engage based on shared interest, professional field, location, etc. Members build community and share resources through discussion groups and shared-interest groups.
Data Security: All data is owned by the Future Leaders Foundation and hosted on Microsoft Azure through Hivebrite. The platform is GDPR compliant. Data is backed up every 5 minutes and kept for 30 days.
Community Moderation: All Members and FLF staff have the right to flag inappropriate content on the site. Flagged content is reported to FLF platform administrators and reviewed for removal with the Engagement Council.
Grounds for Revocation of Fortis Society Platform Privileges: Member access to the Fortis Society Platform may be suspended for any of the following reasons:
- Violating any components of the Fortis Society Honor Pledge, Fortis Society Terms and Conditions, Functional Council Terms and Conditions, Administrator Terms and Conditions and Fortis Society Platform User Agreement
-Termination from the Fortis Society, willingly or forcibly;
- Allowing anyone besides themselves to use their login information;
- Sharing Member information available in the Fortis Society Platform outside of the Platform (for ex: Member contact information, personal details, discussion posts, etc.);
- Abusive, threatening, violent, disrespectful, dismissive, or disruptive behavior towards Members or FLF staff on the Fortis Society Platform;
- Posting inappropriate content;
- Using login information other than their own to access the Fortis Society Platform; and
- Exposing the Fortis Society Platform to non-Members or FLF staff, including but not limited to: showing a non-user the platform, sending non-users information from the platform, etc.
Fortis Society Platform users agree the terms above by clicking the check box upon activation of their Fortis Society Platform profile.
Questions about any of the information above can be directed to Kelly King, Manager of the Fortis Society at [email protected].
The Company offers a platform Fortis Society (hereafter, the “Platform”) to its users which have subscribed on the Platform and as such have a user account (hereafter, the “Users”). The Platform is available at the following url address https://members-fortissociety.org/
The Company uses a solution called “Hivebrite”, which enables the import and export of user lists and data, the management of content and events, the organization of emailing campaigns and opportunity research and sharing as well as the management of funds and contributions of any kind.
In this regard, as data controller, the Company is particularly aware and sensitive with regard to the respect of its Users privacy and personal data protection. The Company commits to ensure the compliance of the processing it carries out as data controller in accordance with the applicable provisions of the “Loi n°78-17 dated January 6, 1978, relative à l’informatique, aux fichiers et aux libertés” and the EU Regulation EU 2016/679 regarding data protection dated April 27, 2016.
1.1 When subscribing on the Platform
When subscribing on the Platform, the User is informed that its following personal data is collected. The User commits to only provide accurate, exhaustive, and regularly updated data regarding its identity, its content and any information in general. Under no circumstances shall the Company be liable for any data that is illegal contrary to public order provisions.
In the event the User does not consent to the collection of the above-mentioned date, it shall be informed that it cannot have access to the Platform.
1.2 During the use of the Platform
The User may validly publish, at its own initiative, any content on the Platform which shall be kept by the Company.
The User commits not to publish any content which contains, including but not limited to, any remarks/images/pictures, contrary to application legislation and regulations, to public order and good morals, or affecting the rights of third parties, including but not limited to:
In any event, Hivebrite shall not be liable for the content, accuracy, or up-to-date state of the information freely published by the User.
The User consents that, following the publication of the content, its information will become public on the Platform and that as such, same information will be published, modified, translated, reproduced in any form and accessible, saved and reproduced by other Users and the Company.
In most cases, Users post contents without previous moderation from the Company. The Company does not alter the content or information of the User, except under exceptional circumstances. The Company reserves its right to freely delete or amend the content or information of the User, without prejudice to the Users.
The User is informed that the Company does not collect any particularly sensitive data within the meaning of applicable legislation and regulations.
1.3 Cookie data
The Company informs the User that Hivebrite, as well as its subcontractors, uses a tracking technology on its terminal such as cookies whenever the User navigates on the Platform.
A cookie is a message that, subject to the User settings, is sent to its terminal when the User navigates on a website. The aim is to collect data regarding the internet navigation of the User to send tailor-made services to its terminal (computer, mobile phone or tablet).
The Company and its subcontractors collect, process and host personal data that are freely transferred by the User when accessing the services proposed by the Platform.
The Company only collects and processes the User’s personal data for the purpose for the optimal implementation and use of the Platform that is put at its disposal.
The Company informs the User that no personal data within the meaning of applicable legislation and regulations shall be collected without the prior explicit consent of the User.
The Company and its subcontractors commit to a lawful and fair collection of the User’s data, in full transparency and in compliance with the rights conferred to the User pursuant to applicable legislation and regulations.
The Company informs the User that the data is retained only during the length of the User’s subscription on the Platform.
In accordance with application legislation, cookie data will be automatically deleted thirteen (13) months following their placing on the User’s terminal.
As data controller and in accordance with applicable legislation and regulations, the Company commits to:
For any additional information on Hivebrite, you can consult the webpage available at the following address: www.hivebrite.com.
The User is duly informed that it disposes at any time, meaning prior to, during or following the processing of data, to a right to access, copy, rectify, oppose, port, limit and delete its data.
In addition, in the event the User considers that its rights have not been respected, the User of which the personal data is collected can file a reclamation before the competent supervisory authority. For any additional information, you can review your rights on the websites of the competent authorities.
The competent supervisory authorities are listed on the following website:
The personal data collected by the Company is hosted by the following service providers:
Nature of the hosting
Microsoft Azure Cloud
Hosting of all data and content produced / provided by the User, as well as images, profile pictures and backups
In case of breach of its systems, or theft, deletion, loss, alteration, disclosure, unauthorized access, or any other malicious act, the Company commits, in the event the said breach presents a serious risk regarding the rights and freedoms of the Users, to notify the Users, within a period of seventy two (72) hours as of the occurrence of the breach, of (i) the nature of the breach, (ii) the probable consequences of the malicious act, (iii) the appropriate measures proposed to remedy the malicious act.
The malicious act presenting a serious risk regarding the rights and freedoms of the Users shall be notified to the competent supervisory authority.
The User is duly informed that the Company shall not be liable in case of breach of IT security which can cause damages to computer equipment, as well as in case of breach or malicious act by a third party targeting the system or the Platform.
The User’s consent is requested through a banner at the bottom of the Platform homepage.
In case of consent, the User’s internet navigator shall automatically transmit to the Company the data collected and detailed under Article 1.2.
The User is informed that the cookies and trackers will be automatically deleted following a period of thirteen (13) months.
The User may at all times configure its navigator in order to prevent the creation of cookie files.
However, certain functionalities of the services proposed by the Platform may not function properly without cookies. In addition, even if most navigators are configured by default and accept the creation of cookie files, the User has the possibility to choose to accept the creation of all cookies other than the functional cookies or to systematically decline them or to choose the cookies it accepts depending on the issuer by configuring the following settings:
In order to configure the data settings, please find below the recommendations of the Company:
Data collected for the following purposes:
General data enabling the proper functioning of the Platform and the improvement of the services proposed by the Platform.
Data that is essential for the provision of services by the Company, non-configurable.
Data regarding the management of payment services proposed by the Platform, delinquencies and litigation.
Data that is essential for the provision of services by the Company, non-configurable.
Data enabling the creation of User files;
Management by the User in its login area;
Compilation of statistics with the purpose of improving the functioning of the Platform notably by analysing the traffic of the Platform (modules which are more or less consulted, preferred routes, level of activity depending on the day of the week et hour of the day, etc.) and by adapting the Platform according to the needs and tastes of the Users (recognition of the User when it accesses the Platform).
Clearance of cookie history in the navigator pursuant to the above instructions;
Using the “incognito mode” whilst navigating;
Request for deletion of the data base of the Company by writing to the following address [email protected]
and subject to providing a proof of identity.
Management of requests to access, rectify, delete, limit and oppose.
Request for deletion of the data base of the Company by writing to the following address [email protected] and subject to providing a proof of identity.
The data of the Users are accessible only to the persons duly authorized to do so by the Company for administrative or maintenance purposes of the Platform to the exclusion of any commercial use, and if applicable, in order to enforce the rights exercised by the Users regarding their data (in particular the right to access, rectify, oppose, port and to be forgotten).
The Company informs the User that, outside of hosting and payment services, it uses the following subcontractor: